Overall Job Purpose:
To provide confidential and high-level support to the Chief Executive by performing secretarial and administrative duties efficiently and effectively.
Serve as the primary point of contact for correspondence and incoming calls
Proactively manage the CEO’s calendar by prioritizing and scheduling internal and external meetings, preparing necessary briefing materials.
Plan and coordinate travel and accommodation arrangements as required
Maintain an organized and efficient filing and data storage system, ensuring quick and easy retrieval of information
Provide full personal assistant support, including handling correspondence, drafting routine letters, taking meeting minutes, and completing other administrative tasks as needed
Support Board of Director meetings by arranging and servicing the meetings, drafting agendas, compiling reports and papers, taking minutes, and following up on action items.
Bachelor’s degree in a relevant field
Master’s degree is a plus
Minimum of five years of experience in administration or public relations at a senior level
Proven experience as an administrative/executive assistant or personal assistant in a high-pressure environment
Experience in diary management, travel, and accommodation booking
Ability to work effectively with senior management
Bilingual in English and French will be a plus.
Exceptional attention to detail and ability to meet deadlines
Ability to prioritize information and assess urgency
Strong anticipation skills and the ability to anticipate needs before they arise
Ability to maintain confidentiality and discretion in sensitive matters
Excellent organizational skills
Outstanding communication skills, both verbal and written
Positive and confident personality
Well-presented and professional appearance
Flexible and mature approach with the ability to work independently.
Qualified candidates should submit their resumes to [email protected]. Please make sure to include the Job title (Personal Assistant to CEO) in the Subject line of your application.
Application Deadline: 28/02/2023
Note: Only selected applicants will be contacted.